BOARD OF TRUSTEES REGULAR MEETING MINUTES - June 19, 2020
ESPANOLA VALLEY FIBER ARTS CENTER
NEW MEXICO FIBER ARTS CENTER
BOARD OF TRUSTEES REGULAR MEETING MINUTES
June 19, 2020
Meeting came to order at 1PM over online video platform Zoom due to Covid-19 restrictions
BOARD ATTENDEES: Sandy Liggett, Leigh Alexander, Dain Daller, Mark Bond, Carol Nieukirk
STAFF: Denielle Rose ED, Debbie Retail Manager
MEMBERS PRESENT: Diane Wilhoite, Leah Siegel, Linda, Natasha Vargas, Olimpia Newman, Dotty Williams, Louis Borges, Sheila Burke, Rebecca Abrahms, Beth Orrell, Vita Henderson, June C
ABSENT: None
CALL MEETING TO ORDER: Sandy calls meeting to order
1. Approval of the Agenda
Leigh motions to approve
Mark seconds and all unanimously agree
2. Approval of the minutes
a. June 5, 2020 meeting
Mark motions to approve
Dain seconds and all unanimously agree
3. Selection of new board Officers
a. Vice President- Mark Bond
b. Secretary-Carol Nieukirk
4. Appointment of Nominating Committee - Sandy asked that we recruit new board members due to losing three already. We need at least six but would like nine. Sandy asked Olimpia Newman to volunteer for nominating committee and she agreed.
5. Update on closing the Santa Fe retail location - Sandy convened an emergency meeting to review SF retail space and review financials. Attending were Mark Bond, Joesph Gyovai, Sandy, Leigh Alexander and Sheila Burke. In reviewing financials and member survey results the store is hemmoraging money. We reluctantly recommend we close the store and consignment items be picked up. All items need to be removed to vacate. Written notice will be given to landlord and “force major” clause will be invoked to break the lease.
6. Consideration of Blueprint for next six months
a. Open online store/new POS/Inventory: survey revealed members not going out due to Covid-19 therefore, need online, social media presence. Target date July 15.
b. Store open July 15 2X per week staff plus volunteers and Covid prep(Leigh consult)
c. Rentals available and retail from SF
d. Need dye kitchen operational July 15
e. Operations Coordinater position for approx 6 months to help Denielle transition out and work on the following: Strategic plan, operational stability, member communications, networking with regional friends, help prepare budget/expenses, flag items for the Board, remote/digitized classes. (Not yet built), member outreach, emails, survey results, plan virtual member meeting, mail survey to non-digital folks, continue to ask members to join meetings.
f. Name change: looks like we will go back to EVFAC now SF is closed, not seeing statewide involvement yet.
Leigh- we cant get online or debit card till the name is clarified and doesn’t need more to do toward this; Problem with vendors, bills, bank, EIN, DBA; Sandy suggests we do biz as EVFAC
7. Report from the treasurer Leigh Alexander: We have PPP loan
Sandy motions we use PPP funds for operating costs (revised use requirements 40% available)
Carol seconds and all unanimously agree
8. Update from Denielle Rose
a. POS System: Still working on it; starting over from old system; it’s a step by step process and website will be last; POS supports web sales and platforms
b. Form and Concept: going online at end of July; EVFAC needs to support this; BIPOC artists invited to show in the gallery, visitors by appointment; others can show online. Livewire theme. EVFAC needs to support this with our social media platforms.
b. Inventory: needs to be frozen for moth infestation. Possible freezer space at Northern NM College. Dain working on securing freezers or way to freeze compromised inventory and future donations before selling. Los Luceros suggested as another possible resource (Olimpia stated they are a partner.)
9. Reports from working groups
a. Fundraising: Carol Nieukirk - No report: since we lost two board members who were working on the Strategic Plan that we need before proceeding with fundraising, need to re-strategize.
b. Retail: Dain Daller: see above
c. Strategic Plan
10. Future Agenda Items
Mark motioned to adjorn; Carol seconds and all unanimously agreed
Executive session: all non-board members were asked to sign off of the Zoom platform so our Executive Session could convene.
